Translations by সাইদ ইফতেখার

The open a message in its own window, double click a message in the message list. The message should then open in a separate window. You can go back to the message list and open another message, if needed.

If a message was sent with \acronym{HTML} formatting, some of the images may not be displayed when a message is previewed. To display the missing images, open the \menu{View} menu from the menubar, then \menu{Load Images}, or press \keystroke{Ctrl+I}. If your Internet connection is active, the missing images should then load.

\marginnote{Note that loading images may provide a way for the sender to track your receipt of the message. We do not recommend loading images in messages that you suspect are Junk.}

In the \window{Enter Password} window, enter your password and click \window{OK}. If you wish for \application{Evolution} to remember this password and not ask you in the future, you can select the \checkbox{Remember this password} option.

\application{Evolution} will then show a \window{Send and Receive} window, showing the progress of the operation such as how many messages are being retrieved.

If you use an \acronym{IMAP} server to retrieve your email, then your remote \acronym{IMAP} folders will be shown in the folder list below the ``On This Computer'' section. The list of remote folders will be shown with a heading of the name that you have given to the account. With \acronym{IMAP}, your email messages will arrive in your\ remote Inbox.

\textbf{Templates} stores email message templates\dash partial messages that you have composed and saved as templates. You can use a message stored in the template folder as a starting point for other messages.

\textbf{Sent} contains copies of messages that you had sent. Once a message from an Outbox is sent, it is copied to the Sent folder.

\textbf{Outbox} contains messages that you've finished composing, but which have not been sent yet. For example, if you are working on your email while offline (such as in an airplane), you can still click the \button{Send} button on an email message that you finish writing. The message will be moved to the Outbox, and will remain there until the next time you are able to send and receive messages. Once you can send and receive messages, all email messages in the Outbox will be sent out.

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\textbf{Trash} contains messages that you have deleted. By default, the trash will be emptied every time you exit \application{Evolution}.

If a folder contains any unread messages, the folder's name will be displayed in bold, and the number of unread messages will be displayed in parentheses following the folder name.

Managing folders

In addition to the initial folders, you can create your own folders to manage your email.

To create a new folder, open the \menu{Folder} menu, and then choose \menu{New}. Enter a name for the folder that you would like to create. Then, from the list of folders below, select the \emph{parent} folder. For example, if you would like your new folder to be placed under the Inbox then select the Inbox folder. If you select ``On This Computer,'' then your new folder will be placed under ``On This Computer'' in the folder list.

Once you've made your selection, click on the \button{Create} button to create the folder. Your new folder should now be in the folder list.

You can move folders that you have created. To do so, click on the folder that you would like to move, hold down the mouse button, and drag the folder to a new parent folder. Once the mouse cursor highlights a new parent folder, release the mouse button to finish the move.

You can also right-click on a folder, and choose the \menu{Move\ldots} option. Then, select the new parent folder, and click on the \button{Move} button.

To delete a folder, right-click on the folder and choose the \menu{Delete} option. To confirm that you want to delete the folder, click on the \button{Delete} button.

Checking and reading messages

Checking mail

When you finish setup, or when you start \application{Evolution} in the future, \application{Evolution} will first try to connect to your email provider to check your email. In order to connect, \application{Evolution} will need to know your email account password, and will ask you for it.

\screenshot{03-evolution-enter-password.png}{ss:enter-password}{You need to enter your password to authenticate your account.}

Listing messages

The top right portion of the \application{Evolution} window is the message list. Here, you can see email messages for your currently selected folder, or matching your search terms.

By default, the message list shows six columns of information for each message. The first column is a read/unread indicator. If a message has been read, the column shows an icon of an open envelope. If a message has not been read, the icon will show a closed envelope.

The second column is an attachment indicator. If a message contains an attached file, \application{Evolution} will show an icon of a paperclip in this column. Otherwise, the column will be blank.

The third column is an importance indicator. If someone sends you a message marked with high importance, \application{Evolution} will show an exclamation mark in this column. Otherwise, this column will be blank.

The fourth column contains the sender of the message. Both the name and email, or just the email address, may be displayed in this column.

The fifth column contains the subject of the email message.

Finally, the sixth column is the date that the email was sent.

When you click on a message, its contents will be displayed in the preview pane below the message list. Once you select a message by clicking it, you can click on the \button{Reply} button in the toolbar to begin composing a reply message to be sent to the sender, or click on the \button{Reply to All} button to begin composing a reply message to be sent to the sender and other recipients of your selected message.

You can also click on the \button{Trash} button in the toolbar to put the message in the Trash folder, or on the \button{Junk} button to move the message into the Junk folder. Note that \application{Evolution}, or your mail server, may automatically classify some mail as Junk.

In addition to the buttons on the toolbar, you can right-click on a message in the list. \application{Evolution} will open a menu with actions that you can perform for the message.

Sometimes, you may wish to take an action on multiple email messages (for example, delete multiple messages, or forward them to a new recipient). To do this in \application{Evolution}, press-and-hold the \keystroke{Ctrl} key while clicking on multiple messages\dash the messages you click on will be selected. You can also click on one message to select it, then press-and-hold the \keystroke{Shift} key and click on another message in the list. All messages in the list between the original selection and the one you just clicked on will be selected. Once you have multiple messages selected, right-click on one of them to perform your desired action.

Directly above the message list are the \dropdown{Show} drop-down list, and the search options. You can use the \dropdown{Show} drop-down list to filter your view to show only unread messages, or only messages with attachments, etc.

The search options will be covered in a later section.

Previewing messages

When you select an email message, its contents will be shown in the preview pane below the message list.

The top of the preview pane will show the message header, which contains the sender, recipients, and subject of the message, as well as the date the message was sent. Below the header, \application{Evolution} shows the contents of the message itself.

Opening messages

At times, you may want to display multiple messages at the same time. To do so, you can open each message in a separate window instead of just viewing it in the preview pane.

In the open message window, you can use the options in the menubar or on the toolbar to reply to the message, categorize it, delete it, as well as perform other message actions.

Finding messages

There are three ways to search for messages in \application{Evolution}: you can use the search option at the top of the message list, use the Advanced Search function, or create a search folder.