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In GTG, you use tags to sort your tasks. A tag is a simple word that begins with "@".

Try to type a word beginning with "@" here:

Once it becomes yellow, it is a tag! And this tag is now linked to the task!

Using the View menu, you can enable a sidebar which displays all the tags you are using. This allows you to easily see all tasks associated to a given tag.

If you right-click on a tag in the sidebar, you can also edit it. It allows you to assign it a color or an icon for instance. This is handy if you want to quickly identify the tasks associated to a given tag in the task list!

New tags are always added exclusively to the currently edited task, and never to its subtasks. However, when you create a new subtask, it will inherit its parent's tags.

If you need a more advanced task organization, you can also create a hierarchy of tags by drag-and-dropping a tag onto another. This is useful when you want to regroup several tags together and see all related tasks easily. For instance, if you have two tags @money and @to_pay, and you drag @to_pay on @money, every task tagged with @to_pay will also appear when you select @money.

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Learn How To Use The Work View

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If you press the "Work View" button, only actionable tasks will be displayed in your list.

What is an actionable task? It's a task you can do directly, right now.

It's a task that is already "start-able", i.e. the start date is already over.

It's a task that doesn't have open subtasks, i.e. you can do the task itself directly.

It's a task that has a due date different than "Someday", since this kind of date is reserved for things that needs more thoughts before being actionable.

Thus, in short, the Work View shows you tasks that you can do right now. It's very useful when you want to get things done and to focus on the relevant tasks!

If you use tags, you can right click on a tag in the sidebar and choose to hide tasks assigned to this particular tag in the Work View. It is very useful if you have a tag like "@wait" that you use for tasks blocked by some external event (i.e. a phone call you wait to receive).

And finally, an important note regarding the Work View: since the Work View is updated instantaneously, if you edit your task while using the Work View, this task might disappear due to the change you just made (e.g. adding a subtask, adding a tag hidden in the Work View, etc.). To avoid this, it's better not to edit your task while using the Work View.

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Learn How To Use Plugins

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GTG has the ability to add plugins to extend its core functionality.

Some examples of the currently available plugins are the notification icon which displays a handy shortcut to GTG in your notification space, or the closed tasks remover which automatically deletes old tasks from your closed tasks list.

You can find the Plugin Manager by selecting Edit in the Menu Bar, then clicking Plugins.

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Reporting Bugs

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GTG is still beta software. We like it and use it everyday but you will probably encounter some bugs will you do.

Please, help us improving GTG by reporting them on our Launchpad page:https://bugs.launchpad.net/gtg/+filebug

We need you to make this software better. Any contribution, any idea is welcome!

If you have some trouble with GTG, we might be able to help you or to solve your problem really quickly.

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Learn How To Use The Quick Add Entry

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The Quick Add Entry is the fastest way to create a new task. Use the check box in the View menu to enable and disable the entry field.

To add a task simply type its title in the entry and press Enter. The task will be created and selected in the task browser. If a tag is selected in the Tags Sidebar, it will be applied to the task you created.

You can also create a task in the Quick Add Entry and at the same time specify its tags, due and defer date. Follow these format rules:

tags:tag1,tag2,tag3

Using this you can apply as many tags as you wish using comma as separator. Note that any word in the title that begins with "@" will also be interpreted as a tag!

due:date
defer:date

Using this you can apply a due date or a defer date. Dates can be formated as per your locale or yyyy-mm-dd (for example 2012-04-01) or yyyymmdd (20120401) or mmdd (0401 - the year being implicitly the current one) or today, tomorrow or a weekday name (due:monday means due next Monday). Dates which are added in this way will not appear in the task title.

Examples:

buy stationary tags:purchases,office due:20120330 defer:tuesday

The above example tells GTG to create a new task with the title "buy stationary", under the tags "purchases" and "office", with the due date March 30, 2012 and the start date next Tuesday.

call mum tags:family,calls due:sunday defer:tomorrow

The above example tells GTG to create a new task with the title "call mum", under the tags "family" and "calls", with the due date next Sunday and the start date tomorrow.

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Learn How To Use Synchronization Services